Using spell check in Outlook helps you write emails without spelling errors. It improves professionalism and clarity in your messages. On Windows 11, turning on spell check is simple and quick. This guide will walk you through every step so you don’t miss anything.
Whether you are new to Outlook or just want to make sure spell check is enabled, these instructions are easy to follow. No special skills are needed, and you can start using spell check right away. Let’s get started!
Before enabling spell check, it’s good to know where to find the settings. Outlook offers built-in proofing tools that work automatically once enabled. You can also customize how spell check behaves according to your preferences.
By the end of this article, you will know how to turn on spell check, adjust its settings, and troubleshoot common issues. You’ll also find answers to frequently asked questions and advanced tips.
Quick Note: Prerequisites and Checks
- Make sure you have Microsoft Outlook installed on your Windows 11 PC.
- Check you are signed in to your Outlook or Microsoft 365 account.
- Ensure your Outlook app is updated to the latest version for the best experience.
- Spell check settings may differ slightly between Outlook desktop app and Outlook on the web.
Step-by-Step Guide to Turn On Spell Check in Outlook on Windows 11
Step 1: Open Outlook
Start by launching the Outlook application on your Windows 11 computer. You can find it by clicking the Start menu and typing “Outlook” in the search bar, then selecting the app.
Step 2: Access Outlook Options
Once Outlook is open, look to the top-left corner and click on File. This opens a sidebar menu.
Next, click on Options at the bottom of the sidebar. This action opens the Outlook Options window where you can customize many settings.
Step 3: Open the Mail Settings
In the Outlook Options window, find and click on the Mail tab on the left side. This section controls how your emails behave.
Step 4: Enable Spell Check Before Sending
Scroll down until you see the Send messages section. Here, look for the option labeled “Always check spelling before sending.”
Check the box next to this option. This ensures Outlook will automatically check your spelling every time you send an email.
Step 5: Enable Automatic Spell Check While Typing
Still in the Mail section, find and click the Editor Options… button near the right side.
In the new window, click on Proofing from the left menu.
Make sure the box for “Check spelling as you type” is checked. This allows Outlook to underline misspelled words in red while you write your email, helping you catch errors instantly.
Step 6: Save Your Settings
After making these changes, click OK to close the Editor Options window.
Then, click OK again in the main Outlook Options window to save all your changes.
Step 7: Test Spell Check
Create a new email and type some text with deliberate spelling mistakes. You should see misspelled words underlined in red as you type. When you try to send the email, Outlook will prompt you to correct any errors before sending.
Alternative Method: Using Outlook on the Web
If you use Outlook on the web (Outlook.com or Microsoft 365 web app), spell check depends on your web browser’s built-in spell checking feature. Most modern browsers like Microsoft Edge, Chrome, and Firefox have spell check enabled by default.
To check or enable it, go to your browser’s settings and look for “Spell Check” or “Languages.” Make sure it is turned on. This way, you get real-time spell check while composing emails online.
FAQs About Spell Check in Outlook on Windows 11
Q: Why is spell check not working even after enabling it?
A: Sometimes, the language settings may not match your typing language. Go to File > Options > Language in Outlook and ensure your preferred language is added and set as default.
Q: Can I add custom words to the spell check dictionary?
A: Yes, when Outlook flags a word as incorrect, you can right-click on it and select Add to Dictionary. This prevents the word from being marked as an error in the future.
Q: Does spell check work for multiple languages?
A: Outlook supports multiple languages, but you need to add and enable proofing tools for each language through the Language settings.
Q: How do I turn off spell check?
A: Follow the same steps to access the Mail and Proofing settings, then uncheck the boxes for spell check options.
When Nothing Works
If spell check still doesn’t work after following the steps, try these final options:
- Restart Outlook and your computer to refresh the application.
- Update Microsoft Office to the latest version via the Microsoft Store or Office update tool.
- Reset Outlook settings by creating a new profile (Control Panel > Mail > Show Profiles > Add).
- Visit the official Microsoft Support page for Outlook troubleshooting: Microsoft Outlook Support.
Conclusion
Turning on spell check in Outlook on Windows 11 is a straightforward process that can greatly improve your email writing. By enabling spell checking before sending and while typing, you reduce the risk of mistakes and present a polished message.
Remember to check your language settings and keep Outlook updated to ensure the best performance. If problems arise, use the troubleshooting tips or seek help from official Microsoft resources.
With these simple steps, you can confidently write emails knowing your spelling is being checked automatically. Start using spell check today for clearer and more professional communication.