How to Set and Use Custom Paper Sizes in Windows 11: Step-by-Step Guide

Setting custom paper sizes in Windows 11 can help you print documents that do not fit standard paper dimensions. This is useful when working with special projects like brochures, labels, or posters.

The process involves creating a new paper size in your printer settings, which Windows will recognize during printing. Once set, you can select the custom size from any application.

Though it may seem technical, the steps are straightforward and can be completed in a few minutes. This guide will walk you through each step clearly and simply.

By the end, you’ll know how to create and use custom paper sizes for your printing needs on Windows 11.

Quick Note Before You Begin

Ensure your printer supports custom paper sizes; some older printers may have limitations.
Have your desired paper dimensions (width and height) ready, measured in inches or millimeters.
Be aware that you might need administrative rights to change printer settings on your computer.
Close any applications that might be using the printer to avoid conflicts during setup.

Step 1: Open the Control Panel

To start, you’ll need to access the classic Control Panel, as many printer settings are managed here.

Click on the Start button or press the Windows key.
Type Control Panel in the search box and press Enter.
In Control Panel, set the view to Large icons or Small icons for easier navigation.
Click on Devices and Printers.

Why this is important: The Control Panel is where Windows manages printers and advanced settings, including custom paper sizes.

Step 2: Access Printer Properties

Next, you will open the properties of the printer you want to use with the custom paper size.

Find your printer under the Printers section.
Right-click on your printer’s icon and select Printer properties (not just “Properties” or “Printing preferences”).
A new window will open showing various tabs related to your printer’s configuration.

Note: The exact options may vary depending on your printer model and driver.

Step 3: Create a New Custom Paper Size

Now, you will add a custom paper size that matches your specific needs.

Go to the Devices and Printers window again and click on your printer to highlight it.
Click on Print server properties at the top menu bar. If you don’t see this, right-click on a blank space in the printer list and choose it.
In the Print Server Properties window, switch to the Forms tab.
Check the box labeled Create a new form.
Give your form a name that you will remember (e.g., “Custom 7×10”).
Set the paper size by entering the Width and Height in inches or millimeters, depending on your preference.
Click Save Form to add it to the list of available paper sizes.
Click OK to close the window.

Why this matters: Adding a new form here makes the custom size available system-wide for all applications that use this printer.

Step 4: Select the Custom Paper Size When Printing

After creating the custom size, you need to select it whenever you print.

Open the document or image you want to print.
Press Ctrl + P or go to the File menu and choose Print.
Make sure your printer is selected in the printer list.
Click on Printer Properties or Preferences in the print dialog.
Look for a dropdown menu labeled Paper Size or Page Setup.
Select the custom paper size you created earlier.
Confirm your settings and click Print.

Tip: Some programs might remember your last paper size choice, so you may not need to select it every time.

Alternative Method: Using Printer Software

Many printers come with their own software or utilities where you can set custom paper sizes. This method can sometimes be easier or offer more options.

Open the printer’s software from the Start menu or system tray.
Look for settings related to paper size or custom forms.
Create a new paper size following the software’s instructions.
Save and apply your changes.

This method is especially useful if your printer driver supports advanced features not available in Windows’ built-in tools.

Frequently Asked Questions (FAQs)

Can I use any paper size I want?

You can set nearly any size, but your printer must physically support it. Check your printer manual for supported paper dimensions.

What units should I use for paper size?

Windows usually uses inches, but some printers or software may accept millimeters. Be consistent to avoid errors.

Why doesn’t my custom paper size show up in applications?

Ensure you have selected the correct printer and that you set the custom size under the correct printer driver. Restarting the application or computer may help.

Is it possible to edit a custom paper size later?

Windows does not allow editing forms directly. You need to delete the old form and create a new one with the desired dimensions.

Can I use custom paper sizes with all printers?

Most modern printers support this, but some basic or network printers might not. Consult your printer’s documentation.

When Nothing Works

If you cannot create or use custom paper sizes despite following these steps, try the following:

Update your printer drivers: Visit the manufacturer’s website and download the latest drivers for Windows 11.
Use the printer manufacturer’s software: Some printers require their own software to handle custom sizes correctly.
Restart your computer: Sometimes changes need a reboot to take effect.
Contact support: Reach out to your printer manufacturer’s support or Microsoft support for assistance.
Official Microsoft resource: Visit Microsoft Support for detailed guides and troubleshooting.

Conclusion

Setting up custom paper sizes in Windows 11 allows you to print on non-standard paper with ease. By accessing the Control Panel and creating a new form under print server properties, you make these sizes available system-wide.

Always select your custom size in the print dialog to ensure your document prints correctly. If you encounter issues, updating drivers or using printer-specific software may help.

With these simple steps, you can expand your printing options and handle unique projects confidently.