Connecting a printer to your Windows 11 computer using its IP address allows you to print directly over a network without needing a USB cable. This method is useful especially for network printers shared across multiple devices. Adding a printer by IP ensures a stable connection and can bypass common discovery issues.
In this guide, you’ll learn how to add a printer by IP address step-by-step with clear instructions. Even if you’re new to Windows 11, you’ll find the process straightforward and easy to follow. No prior technical knowledge is needed.
Using the IP address to connect your printer gives you more control and often improves print reliability. This is particularly helpful in office environments or when the printer does not automatically appear in Windows.
By the end of this guide, you’ll be able to add any network printer by inputting its IP address, enabling you to print quickly and efficiently.
Quick Note: What You Need Before Starting
- Printer’s IP Address: You must know the exact IP address of the printer. You can usually find this on the printer’s display menu under network settings or by printing a network configuration page from the printer.
- Printer is Connected to Your Network: Ensure the printer is turned on and connected to the same Wi-Fi or wired network as your Windows 11 PC.
- Windows 11 PC: Make sure your PC is up to date with the latest updates to avoid compatibility issues.
- Basic Network Knowledge: Understanding what an IP address looks like (e.g., 192.168.1.100) will help you follow the steps.
Step-by-Step Guide to Adding a Printer by IP Address in Windows 11
Step 1: Open Windows Settings
Click the Start button (Windows icon) on the taskbar, then select the Settings gear icon. Alternatively, you can press Windows + I on your keyboard to open settings directly.
Step 2: Navigate to Bluetooth & Devices
In the Settings window, click on Bluetooth & devices from the left sidebar menu. This section manages all connected devices including printers.
Step 3: Access the Printers & Scanners Menu
Within Bluetooth & devices, click on Printers & scanners. Here, you will see a list of currently installed printers or scanners on your PC.
Step 4: Add a New Printer
Click on the Add device button next to “Add a printer or scanner.” Windows will start searching for nearby devices, but since you want to add by IP, wait for the search to finish or click on the link that says “The printer that I want isn’t listed”.
Step 5: Select “Add a printer using a TCP/IP address or hostname”
A new window titled “Add Printer” will open. Select the option Add a printer using a TCP/IP address or hostname and then click Next. This tells Windows you want to manually enter the printer’s network address.
Step 6: Enter the Printer IP Address
In the next screen, under Device type, leave it set to Autodetect. Then, enter the printer’s IP address in the Hostname or IP address field. Do not check “Query the printer and automatically select the driver to use” to speed up the process. Click Next.
Windows will try to detect the printer on the network. This step is crucial because it ensures your computer can communicate with the printer over the network.
Step 7: Install the Printer Driver
If Windows finds the printer, it will prompt you to select the printer driver. If your printer model is listed, select it and click Next. If not, you may need to download the driver from the printer manufacturer’s website before continuing.
Installing the correct driver is important as it allows your PC to communicate properly with the printer hardware.
Step 8: Name Your Printer
Windows will ask you to name the printer. You can leave the default name or type a custom one that helps you identify this printer easily, especially if you have multiple printers. Click Next to continue.
Step 9: Choose Whether to Share the Printer
You will be asked if you want to share the printer with other devices on your network. Choose “Do not share this printer” if you only want it for your PC, or select “Share this printer” to allow others to print using your PC as a host. Click Next.
Step 10: Finish and Test the Printer
Click Finish to complete the setup. You can then print a test page to confirm everything is working correctly by selecting your new printer in the list and clicking on Print test page.
Alternative Method: Adding Printer via Control Panel
If you prefer using the classic Control Panel interface, you can add a printer by IP address there as well:
- Open Control Panel by typing
Control Panelin the Start menu search. - Click on Devices and Printers.
- Click Add a printer at the top.
- When Windows searches for printers, click The printer that I want isn’t listed.
- Select Add a printer using a TCP/IP address or hostname and follow the same steps as above.
Frequently Asked Questions (FAQs)
Q: How do I find my printer’s IP address?
A: You can usually find it on the printer’s display under network settings or by printing a network configuration page from the printer’s menu. Alternatively, check your router’s connected devices list.
Q: What if Windows cannot detect the printer after entering the IP?
A: Double-check that the IP address is correct and that the printer is connected to the same network as your PC. Try restarting the printer and your computer.
Q: Do I need an internet connection to add a printer by IP?
A: No, but your PC and printer must be on the same local network. Internet is only needed to download drivers if Windows does not have them pre-installed.
Q: Can I add multiple printers using IP addresses?
A: Yes, repeat the same process for each printer’s IP address.
Q: What if I don’t have the printer driver?
A: Visit the printer manufacturer’s website to download the latest driver compatible with Windows 11.
When Nothing Works
If you are still unable to add the printer by IP address after following all steps, consider the following:
- Restart your network router, printer, and PC to clear any temporary network issues.
- Temporarily disable any firewall or antivirus that might be blocking network communication.
- Contact your IT administrator if you are on a managed network for assistance with IP settings.
- Refer to Microsoft’s official support pages on printers for Windows 11: Microsoft Printer Support.
Conclusion
Adding a printer by IP address in Windows 11 is a reliable way to connect network printers, especially when automatic discovery doesn’t work. By following the simple step-by-step instructions, you can easily set up your printer and start printing without cables.
Remember to verify your printer’s IP address and ensure both devices are on the same network for smooth communication. Installing the correct driver is key to avoiding printing errors. Use the troubleshooting tips if you encounter issues, and consider alternative methods like the Control Panel if needed.
With these instructions, you should now be confident in managing your network printers through IP addresses on Windows 11.