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Printer sharing is a convenient feature that allows multiple users to access a single printer over a network. However, sometimes this feature may stop working on Windows 11. This can cause frustration when you need to print documents from different devices.

Fortunately, most issues with printer sharing can be fixed with a few simple steps. These steps are designed to help you identify and resolve common problems quickly.

In this article, we will guide you through easy-to-follow solutions to get your printer sharing back up and running smoothly on Windows 11.

Whether you are a beginner or have some technical knowledge, these instructions are clear and straightforward.

Quick Note: Prerequisites and Initial Checks

Before diving into troubleshooting, make sure of the following:

• Both computers are connected to the same network: Printer sharing works only if all devices are on the same Wi-Fi or wired network.
• The printer is properly connected and turned on: Check if the printer is plugged in and ready to print from the main computer.
• Windows 11 is updated: Sometimes, system updates include fixes for sharing problems.
• You have administrative access: Some settings require admin rights to change.

Step 1: Enable Printer Sharing on the Host Computer

The first step is to make sure the computer connected to the printer allows sharing.

1. Click on the Start button and open Settings.
2. Go to Bluetooth & devices > Printers & scanners.
3. Select your printer from the list.
4. Click on Printer properties.
5. In the new window, go to the Sharing tab.
6. Check the box that says Share this printer.
7. Give your printer a share name that other devices will recognize.
8. Click Apply and then OK.

Why this is important: Enabling sharing tells Windows to allow other devices on the network to use the printer.

Step 2: Turn On Network Discovery and File and Printer Sharing

Network Discovery lets your PC find other devices and be found by them. Both must be enabled for printer sharing to work.

1. Open Settings again.
2. Go to Network & internet > Advanced network settings.
3. Click on Advanced sharing settings.
4. Under your current network profile (Private or Public), make sure Network discovery is turned On.
5. Also, enable File and printer sharing.
6. Click Save changes if available.

Why this is important: Without these settings enabled, your computer may hide itself from others, preventing access to the printer.

Step 3: Check Your Firewall Settings

Windows Firewall or third-party firewalls can block printer sharing. You need to allow printer sharing through the firewall.

1. Search for and open Windows Security from the Start menu.
2. Click on Firewall & network protection.
3. Select your active network (usually “Private network”).
4. Click on Allow an app through firewall.
5. Find File and Printer Sharing in the list.
6. Make sure both Private and Public boxes are checked.
7. If it’s not listed, click Allow another app and add it manually.

Why this is important: Firewalls protect your computer but can block sharing features if not configured properly.

Step 4: Use Correct Printer Drivers on Client Computers

Each computer that connects to the shared printer needs the right drivers installed.

• On the client computer, open Settings > Bluetooth & devices > Printers & scanners.
• Click Add a printer or scanner.
• Windows should detect the shared printer on the network. Select it.
• If Windows prompts, install the printer drivers.

Why this is important: Drivers allow your computer to communicate with the printer correctly.

Step 5: Restart Print Spooler Service

The Print Spooler is a Windows service that manages print jobs. Restarting it can fix stuck processes.

1. Press Windows + R to open the Run dialog.
2. Type services.msc and press Enter.
3. Scroll down and find Print Spooler.
4. Right-click it and choose Restart.

Why this is important: Restarting clears any errors that might be blocking printing tasks.

Alternative Methods and Advanced Options

If the above steps don’t work, consider these options:

• Use IP Address to Add Printer: On the client PC, add the printer using its host computer’s IP address. This can bypass some network discovery issues.
• Check Network Profile: Ensure your network is set to Private rather than Public. Public profiles are more restrictive.
• Update Printer Firmware: Visit the manufacturer’s website to download the latest firmware for your printer.
• Create a Homegroup (if available): Although Homegroup is removed in Windows 11, some third-party apps offer similar network sharing capabilities.

FAQs

Q: Why can’t I see the shared printer on other computers?

A: Make sure the printer is shared, network discovery is enabled, and both devices are on the same network. Also, check firewall settings.

Q: Can I share a USB printer over Wi-Fi without a host computer?

A: Usually no. The printer must be connected to a host PC or have built-in network sharing features.

Q: What if the printer driver is not available for Windows 11?

A: Try using drivers from Windows 10 or generic drivers provided by Windows. Check the manufacturer’s website for updates.

Q: How do I know if my network is set to Private or Public?

A: Go to Settings > Network & internet > select your network and look under Network profile.

Q: Can antivirus software block printer sharing?

A: Yes, some antivirus programs have network protection features that can block sharing. Temporarily disable them to test.

When Nothing Works

If you have tried all the above steps and printer sharing is still not working, consider these final options:

• Run the Windows Printer Troubleshooter: Search for “Troubleshoot settings” in Start, then select and run the printer troubleshooter.
• Reset Network Settings: This will remove all network adapters and reset settings to default. Go to Settings > Network & internet > Advanced network settings > Network reset.
• Consult Microsoft Support: Visit the official Microsoft Support page for more help.
• Consider Using a Dedicated Print Server: If network sharing is unreliable, a hardware print server device might be a better option.

Conclusion

Fixing printer sharing issues on Windows 11 is usually straightforward. Start by enabling sharing and network discovery, then ensure firewall settings allow printer access. Installing the correct drivers and restarting the print spooler often resolves most problems.

If these basic steps don’t help, try more advanced methods like adding the printer using its IP address or resetting network settings. Remember, keeping your system and printer drivers updated is crucial for smooth operation.

With patience and following these steps carefully, you should be able to restore printer sharing and enjoy seamless printing across your devices.